Privacy Policy

Introduction

Irish Radio Transmitters Society (“IRTS”, “the society”) is the national society for radio amateurs and experimenters in Ireland.  Its purpose is to promote the study of radio communications, to encourage radio experimentation, to provide services to its members and represent their interests nationally and internationally.  Membership of IRTS is open to anyone interested in radio communications.

To carry out its work, IRTS needs to obtain and store contact information and, in some instances, payment information in respect of its members and others who make use of the society’s services.  The society also has two web sites (irts.ie and hamradio.ie) that are used to publicise its activities and those of its members.  This Privacy Policy applies to any personal data collected and stored by the society in relation to all of its activities.

Membership Records

IRTS needs to obtain and store information on its current members as well as members who have recently allowed their membership to lapse.  The data obtained and stored in the membership records database will be the minimum required to provide services to members and manage the relationship with them, as well as undertaking accounting and other record-keeping functions.  Historic data held by the society will be securely archived, it will not be accessible to its live systems and will not be processed.

Amateur Station Licence Examination and Morse Test

Under an agreement with the Commission for Communications Regulation (ComReg), IRTS is responsible for setting, organising and correcting the Amateur Station Licence Examination and Morse Test.  The administration of these exams requires certain data, specified by ComReg, to be obtained from candidates and, in due course, passed to ComReg.  This data completely separate from the society’s membership or other records and is only used for the purposes of exam administration.

Contests and other activities

Data submitted by contesters, including their station log and email addresses, is used only for the purposes of cross-checking, scoring and publishing results.  Email addresses will be used to alert contesters to the results publication as well as to notify them of forthcoming contests.  Similarly, any data provided by participants in other activities will be used solely to administer and publicise those activities.

Legal Basis

IRTS will only collect and process personal data where it has a legal basis.  Legal bases include contract (for example acceptance of a membership application puts in place a contract between the society and the member) or consent (for example consent is sought to list contact details for committee members and other officers on the web site and in the society’s publications).

Use and Disclosure of Information

All data will be processed fairly and in keeping with the purposes for which it was obtained.  Disclosure of data will only be made to third parties who are our agents or servants acting on our directions.  Save as required by law, no disclosure of data will be made to third parties for those third parties’ own purposes or use.

Updating, Verifying and Deleting Personal Data

If, after supplying personal information, you require a copy of it or you wish to discuss, correct or delete it, you may contact the society, details here.

Updated: 12 May 2018